Skip to main content
California Department of Education Logo

Compliance Monitoring

Error: No Plain Language Description found!


Compliance Monitoring Home | General Information | Reviews | Training | Program Instruments | CAIS | CMT
Correspondence | Contact Information | Additional Federal and State Monitoring


General Information

Federal and state laws require the California Department of Education (CDE) to monitor implementation of categorical programs operated by local educational agencies (LEAs). LEAs are responsible for creating and maintaining programs which meet minimum fiscal and programmatic requirements.

LEAs may be selected for an on-site or online monitoring review every two years. The Cycle Schedule by School Year demonstrates the distribution of the cycles for a four year period.

Several factors, including compliance history, program size, and fiscal analysis are considered in identifying LEAs for reviews. Using these established selection criteria, approximately 120 LEAs are selected each school year for on-site or online monitoring.

FPM Regional Team Leaders (RTLs) coordinate teams of select CDE program monitors to conduct on-site or online monitoring of the LEA using the Program Instruments.

FPM Frequently Asked Questions
This page provides answers to frequently asked questions regarding the FPM process.

LEA Monitoring Cycles (XLS; Posted 16-Feb-2016)
This document provides monitoring cycle information for all LEAs including direct funded charters.

Cycle Schedule by School Year
This page provides information about the schedule of cycles for a four year period.

Monitoring Selection Criteria
Description of the risk factors that are evaluated annually for the selection of LEAs for a FPM review.

Back to Top

Correspondence

2017–18 Notification of LEAs Selected for Cycle B Online Monitoring (Corrected 09-Mar-2017)
March 8, 2017: Letter to Select County and District Superintendents regarding the Cycle B LEA selection for online review in 2017-18 school year of certain state and federal categorical programs operating within the LEA.

2017–18 Notification of LEAs Selected for Cycle D On-site Monitoring (Posted 08-Mar-2017)
March 8, 2017: Letter to Select County and District Superintendents regarding the Cycle D LEA selection for on-site review in 2017-18 school year of certain state and federal categorical programs operating within the LEA.

Legislative Reports

Report to the Governor, Legislature, and Legislative Analyst's Office: Identification and Status of State Monitoring of County Court Schools and State Division of Juvenile Justice Schools (PDF; Updated 22-Aug-2014)
December 2013: Supplemental Report of the 2008 Budget Act Item 6110-001-0001

Back to Top

Reviews

LEAs Selected for Reviews

This is the list of LEAs by county-district-school code selected for an on-site or online review. Information regarding the scheduling of the review and program information is available under the Review Schedules sub-header.

2017–18 School Year

2017–18 LEAs Selected for Cycle B Online Reviews
2017–18 LEAs Selected for Cycle D On-site Reviews

2016–17 School Year

2016–17 LEAs Selected for Cycle A Online Reviews
2016–17 LEAs Selected for Cycle C On-site Reviews

 

LEA General Information Request

CDE requires each LEA that will receive a Federal Program Monitoring (FPM) visit to provide LEA General Information. Please complete by March 20, 2017 this LEA General Information Request, which allows the CDE to consider local factors associated with the LEA when scheduling the FPM review.

Review Schedules

The Review Schedules include detailed information regarding FPM reviews. These schedules are organized by region and list the LEA name, Regional Team Leader, review dates, sites selected for review, and the programs participating in each review. These schedules are updated at the end of each month.

2017–18 School Year

2017–18 Schedule for Cycle B Online Reviews (PDF; Corrected 13-Jun-2017)
2017–18 Schedule for Cycle D On-site Reviews (PDF; Corrected 13-Jun-2017)

2016–17 School Year

For the 2016–17 school year, please consult CMT for FPM review schedules details. CMT is updated continually. Schedule details may also be requested by contacting the FPM Office.

 

Resolution of Findings

Within 45 calendar days after the date of the Notification of Findings (NOF), the LEA must resolve each finding by providing resolution documents in the CDE Monitoring Tool (CMT). The LEA may use the resolution process in CMT to request a Resolution Agreement to extend the resolution period beyond the due date on the NOF. CDE Program Reviewers approve or deny Resolution Agreement requests.

The Resolution Agreement period should allow for reasonable time to resolve findings but cannot exceed 225 calendar days from the last day of the review.

Unresolved FPM Findings

Unresolved FPM Findings (Updated 13-Jun-2017)
This document lists by region and local educational agency the unresolved, non-compliant program instrument items (over 225 calendar days) beginning with the 2015–16 school year. The CDE Monitoring Tool (CMT) contains the current status of these non-compliant items.

For information related to the non-compliant items, please contact the assigned Regional Team Leader or appropriate participating program.

Back to Top

Training

Information related to FPM training.

CDE Monitoring Tool (CMT)

CDE Monitoring Tool (CMT) Introduction for Agencies External link opens in new window or tab.
Recorded presentation of CDE Monitoring Tool (CMT) Introduction for Agencies uploaded on October 6th, 2016.
Transcripts of CDE Monitoring Tool (CMT) Introduction for Agencies
CDE Monitoring Tool (CMT) Introduction for Agencies (PDF; Posted 14-Nov-2016)
PDF version of recorded presentation of CDE Monitoring Tool (CMT) Introduction for Agencies.

Local Educational Agency Training

2016–17 Local Educational Agency Training
Information related to training in 2016–17 Local Educational Agency Training for staff of LEAs selected for a Cycle A or C FPM review.

2015–16 Local Educational Agency Training
Information related to training in 2015–16 Local Educational Agency Training for staff of LEAs selected for a Cycle B or D FPM review.

Back to Top

Program Instruments

The FPM Instrument for each categorical program contains federal and state legal requirements organized into statutory core items and supporting items arranged under seven general CDE dimensions. FPM team members use Program Instruments to determine whether an LEA is meeting requirements of each item.

Program Instruments are developed and reviewed by the CDE on an annual basis and may change from year to year to respond to changes in federal or state law, regulations, or court cases.

Current Year Program Instruments

2017–18 Program Instruments
This page provides links to the 2017–18 Program Instruments for the programs participating in FPM reviews.

2016–17 Program Instruments
This page provides links to the 2016–17 Program Instruments for the programs participating in FPM reviews.

Prior Year Program Instruments

Prior year program instruments are available by request to the FPM Office at fpmoffice@cde.ca.gov.

Back to Top

CDE Monitoring Tool (CMT)

The CDE Monitoring Tool (CMT) is a new Web-based tool that was developed by the California Department of Education (CDE) to facilitate the monitoring of local educational agencies (LEAs) to ensure that they meet fiscal and program requirements of federal categorical programs and State funding they receive.

For additional information regarding the California Department of Education’s use of CMT, please visit the CMT Web page.

Back to Top

California Accountability and Improvement System (CAIS)

As of June 30, 2016 was decommissioned. Users will no longer have access to information or documentation stored in the system after this date.

The California Accountability and Improvement System (CAIS) was a Web-based system which allowed the monitoring of local educational agencies (LEAs) to ensure that they met fiscal and program requirements of federal categorical programs and State funding they received.

CAIS was utilized from 2008 through June 2016 to support the monitoring implementation activities for the California Department of Education including LEA Plans, Single Plan for Student Achievement, School Improvement Grants, Title III plans, Special Education Division, and Federal Program Monitoring.

For additional information regarding the California Department of Education’s use of CAIS, please visit the CAIS Web page.

Back to Top

Additional Federal and State Monitoring

The Additional Federal and State Monitoring page provides information related to the monitoring of LEAs and non-LEAs for programs outside the scope of the FPM process.

Back to Top

Contact Information

Regional Team Leader Assignments
Contact information for Regional Team Leaders and regional assignments.

FPM Participating Programs
Contact information for CDE programs participating in monitoring reviews.

County Office of Education Monitoring Leads
Contact, meeting, and training information for County Office of Education Monitoring Leads (COE Leads).

Back to Top

Questions:   Federal Program Monitoring Office | fpmoffice@cde.ca.gov | 916-319-0935
Last Reviewed: Friday, June 16, 2017
Trending in Compliance Monitoring
Recently Posted in Compliance Monitoring
  • EL Data and Services in CALPADS (PDF) (added 12-Jun-2017)
    Presentation on the English Learner Data and Services in the California Pupil Achievement Data System.